Intake Meetings
What is an intake meeting?
An intake meeting is the first step in the actual plan review process for all full route projects. They provide the means for representatives from appropriate City departments to meet with applicants and to review application submittals to determine if they are “counter complete.” In addition to verifying that all requirements have been submitted, City staff also perform a high level review to identify major errors and deficiencies with the proposed project.
When are intake meetings required?
Intake meetings are mandatory for application submittals that require a full complement of plans to be submitted for review. These “full route” projects include all:
- New commercial and multi-family construction;
- Additions to commercial and multi-family buildings;
- Changes of use or occupancy classification;
- Parking Lots and site development; and
- Commercial and multi-family remodels that include site work.
How will an intake meeting benefit me?
Intake meetings provide several benefits that lead to better project planning, reduced costs, and time saved. By assuring that only complete plan submittals without any major deficiencies are accepted, the plan review process is sped up as the number of correction letters and re-submittals required are reduced. Moreover, depending on the scope and complexity of the project, applicants may be provided with an approximate date that they can expect to receive their first set of comprehensive review comments.
How do I schedule an intake meeting?
Intake meetings are available Monday through Thursday by appointment only. After completing and compiling all materials listed as required on the Commercial Permit Application, call the Department of Building Services at (509) 625-6300 to make the necessary arrangements.
What should I bring to the intake meeting?
You must provide a completed application packet to include the submittal requirements checklist and all plan sets, reports, analyses, and calculations required.